OneSuite

INDUSTRIES · DISTRIBUTION SERVICES

Every beat, every scheme, every rupee of margin — reconciled by evening.

A distributor’s profit hides in unsettled schemes, credit past its terms, and cash short from a beat. OneSuite holds the order, godown, van and claim on one record, so all three show the same day — not at the year-end audit.

AI POWERED FMCG DISTRIBUTOR STACK

See it for my distributorship

Free for the first year.

The stages an order moves through

Each stage has a gate. OneSuite checks it, and says what is missing, before anyone asks.

  1. Primary order

    Moves on when: PO to the brand, sized from stock, sales run-rate and the brand’s scheme calendar.

  2. Goods received

    Moves on when: Quantities, batches, MRP and expiry checked against the brand’s invoice before sale.

  3. Beat and order

    Moves on when: Each outlet visited or skipped with a reason; orders booked against the retailer’s credit.

  4. Invoice and load

    Moves on when: GST invoices with schemes, van loaded to a sheet, e-way bill where required.

  5. Delivered

    Moves on when: Confirmed at the outlet; short supply, damage and returns recorded then, not argued later.

  6. Collected

    Moves on when: Cash, UPI and cheques against bills, reconciled beat by beat.

  7. Claimed and settled

    Moves on when: Scheme, display and expiry claims filed with proof — chased until the credit note arrives.

Money the brands owe you, tracked from proof to credit note — including the part they disallowed and why. Illustrative figures, drawn to show the working; not a customer’s records.

The papers that move with it

Attached to their record — so the missing one shows, and whoever owes it is the one chased.

  • Primary purchase order and brand invoice

    What you ordered, what the brand billed, at price to distributor.

    Stage: 01Primary order

  • Goods received note

    Batch, MRP and expiry per case — oldest sold first, expiries seen early.

    Stage: 02Goods received

  • Retailer GST invoice

    Price to retailer, scheme and cash discount, the retailer’s GSTIN.

    Stage: 04Invoice and load

  • E-way bill

    From the invoice, over ₹50,000, with the van number from the loading sheet.

    Stage: 04Invoice and load

  • Loading sheet and delivery challan

    What left on which van — for van sales invoiced at the outlet.

    Stage: 04Invoice and load

  • Credit notes

    Returns, damage, expiry, schemes — each tied to its invoice and claim.

    Stage: 07Claimed and settled

  • Scheme claim statement

    Outlet- and invoice-wise proof of every free unit and discount owed back.

    Stage: 07Claimed and settled

  • Collection receipt and cheque register

    Every rupee, by whom, against which bill — every cheque until it clears.

    Stage: 06Collected

  • FSSAI licence

    Your number printed on invoices; validity watched for renewal.

    Stage: Every invoice

The arithmetic, worked

From records already in the system — with illustrative figures, so you can check them by hand.

One order, with the scheme

You give the brand’s free units away first. File the claim and the order makes money; forget it and it loses.

24 × shampoo 180 ml at ₹100 (price to retailer)
₹2,400
Cash discount at 2% (paid within 7 days)
−₹48
Invoice value before GST
₹2,352
Free units on buy 12 get 1
2
Cost of 26 units at ₹92 (price to distributor)
−₹2,392
Claim from brand: 2 free units at ₹92
₹184
Margin on the order, claim filed
₹144 (6.1%)
Margin if the claim is never filed
−₹40

The credit check

Done as the order is booked, not back at the godown.

Outstanding with this outlet
₹24,625
This order, with GST₹2,352 plus GST at 18%
₹2,775
Exposure if invoiced
₹27,400
Credit limit
₹25,000
Over limit by
₹2,400
Oldest unpaid bill
41 days, on 30-day terms

A beat’s day-end

Planned against done — and the money back against the bills it was due on.

Outlets on the beat / visited / ordered
38 / 31 / 24
Strike rate (ordered ÷ visited)
77.4%
Orders booked
₹86,400
Collections due today
₹52,000
Cash + UPI + cheques
₹28,500 + ₹19,200 + ₹4,000
Collected
₹51,700
Short
₹300
Every beat reconciled the same evening — visits, orders, and money against the bills it was due on. Illustrative figures, drawn to show the working; not a customer’s records.

Where it stops and asks

OneSuite prepares each in full, then waits. Nothing is sent, paid or changed until the person named has seen the evidence and said yes.

BEFORE

Invoicing an outlet over its credit limit

WHO SAYS YES

The sales manager

WHAT THEY ARE SHOWN

Exposure, limit, oldest unpaid bill and payment history.

BEFORE

Any discount beyond the running scheme

WHO SAYS YES

The owner

WHAT THEY ARE SHOWN

The order’s margin before and after, by brand and SKU.

BEFORE

Accepting a return or expiry credit

WHO SAYS YES

The godown in-charge, then accounts

WHAT THEY ARE SHOWN

The count, batch and expiry, and whether the brand takes it back.

BEFORE

Filing a scheme claim

WHO SAYS YES

Accounts

WHAT THEY ARE SHOWN

The claim statement with outlet-wise, invoice-wise proof attached.

BEFORE

Writing off a collection shortfall

WHO SAYS YES

The owner

WHAT THEY ARE SHOWN

The beat, the salesman, the bills and the explanation given.

BEFORE

Placing the primary order

WHO SAYS YES

The owner

WHAT THEY ARE SHOWN

Suggested quantities, days of stock cover, and the scheme calendar behind them.

The order priced with its scheme margin, then held — the outlet is over its credit limit, and that is a person’s call. Illustrative figures, drawn to show the working; not a customer’s records.

All departments of AN FMCG DISTRIBUTOR on one dashboard

The same fourteen departments every OneSuite business runs on, in your trade’s words.

  • Beat Plan & Salesman Productivity
  • Retailer Credit & Returns Ledger
  • Retailer Orders & Secondary Sales
  • Godown Inventory, Expiry & Dispatch
  • Brand Scheme & Claim Reconciliation
  • Primary Orders & Brand Settlement
  • Van Sales & Delivery Route
  • Collection & Cash Reconciliation
  • Margin per Brand & SKU
  • Retailer Onboarding & Outlet Master
  • Accounting, GST & Financial Reporting
  • FSSAI / Compliance & Audit Trail
  • HR, Payroll & Salesmen Incentives
  • Retailer & Brand Support Desk

See it on one of your beats

Send a day’s beat sheet, a scheme circular and your outstanding list. We will show the day-end, the claim and the margin as OneSuite would run them.

See it for my distributorship

Free for the first year.

Running on Tally and Excel today? We move your data across for you, and reconcile it to your trial balance before you switch anything off.